- Code of Conduct for Officials and Volunteers
- Expected Minimum Standards of Behaviour and Conduct
- Code of Conduct for Officials and Volunteers
- Code of Conduct for Juniors
- Code of Conduct for Parents/Carers
- Safeguarding Children and At Risk Adults in Orienteering
- Appendix A: Ethics – Code of Conduct
- Appendix B: Useful Safeguarding Contacts
- Appendix C: Draft Formal Club Policy on Safeguarding Children & At-risk Adults
Derwent Valley Orienteers (DVO) is committed to the safety, well-being and enjoyment of all those involved in the sport including competitors, volunteers, coaches, parents and members of the public. As such we have adopted British Orienteering’s (BOF’s) relevant policies and guidelines and summarised them for ease of use within the Club.
BOF’s statement on Safeguarding and Safety states that:
When you bring your children orienteering we will help you to ensure their welfare and safety by ensuring that;
- the people who run the sport are safe to be with
- we take all reasonable steps to ensure that your children will be safe from other participants and strangers
- the challenges set will be manageable so that your children are able to find their way around the course
- they are not likely to be injured but if they are there are people and procedures in place to look after them
- your children’s individual needs will be considered as far as possible within the nature of the sport.
Whilst they refer to children, these statements could just as well apply to all those involved in the sport.
British Orienteering has also set out in its O-Safe policy a framework to meet the commitment to good practice and the safeguarding and welfare of children and at-risk adults , which can also apply equally to all participants. There is also a useful O-Safe summary.
A final important document is British Orienteering’s Policies which contains a Code of Practice and statements on Ethics and Behaviour.
Expected Minimum Standards of Behaviour and Conduct
All individuals involved in orienteering will, at all times:
- Respect the spirit of fairness in orienteering. This is more than participating within the rules – it also incorporates the concepts of friendship, respect for others and always participating with the right spirit.
- Respect the rights, dignity and worth of others.
- Conduct themselves in a manner that takes all reasonable measures to protect their own safety and the safety of others.
- Promote the reputation of orienteering and take all possible steps to prevent it from being brought into disrepute.
- Protect themselves and others involved in orienteering from verbal or physical abuse and threatening or intimidating behaviour.
- Never use inappropriate language or gestures.
- Abide by ‘O Safe’ the British Orienteering Safeguarding and Protecting Young People Policy and Procedures and Good Practice Guidelines.
- Abide by the British Orienteering Equality Policy.
- Abide by the British Orienteering Anti-doping Rules.
- Take personal responsibility to ensure that they are suitably insured for their activities.
Code of Conduct for Officials and Volunteers
Officials and volunteers must:
- Help participants or parents of juniors to understand whether activities are appropriate to their age, experience and ability.
- Consider the well-being and safety of participants at all events including training and coaching.
- Develop an appropriate working relationship with juniors who take part in club activities, based on mutual trust and respect.
- Promote the positive aspects of the sport, e.g. fair play.
- Display high standards of behaviour.
- Follow the guidelines laid down in British Orienteering’s Code of Conduct.
- Hold the appropriate qualifications in conjunction with British Orienteering regulations.
- Not exert influence over performers to obtain personal benefit or reward.
- Not condone rule violations or the use of prohibited substances.
Code of Conduct for Juniors
Junior members are expected to abide by the following rules:
- Compete within the rules of orienteering.
- Respect officials and their decisions, opponents, and members of the public.
- When required, provide consent and medical forms, and pay any fees, for training sessions and events.
- Keep to agreed times for training and competitions, or inform the coach if you are going to be late.
- Wear suitable kit for training and competitions, as agreed with the coach.
- Do not smoke, or consume alcohol or drugs of any kind, at training sessions, or in competitions.
- Do nothing to prejudice the good will of landowners on whose land you run/train.
- Treat the environment in which you compete with care, and report any damage to a DVO official.
Code of Conduct for Parents/Carers
- Support children’s involvement and help them to enjoy orienteering.
- Encourage children to be aware of the Klub’s Code of Conduct for Juniors, to learn the rules of orienteering, and to compete within them.
- Help children recognise good performance, not just results.
- Encourage ‘fair play’ by, for example, not arguing with officials or complaining about the map, course planning or control placement (other than through official channels).
- Respect owners’ land, and other users, and not enter out of bounds areas.
- Use appropriate language at all times.
Safeguarding Children and At Risk Adults in Orienteering
A child is defined as anyone who has not yet reached their 18th birthday. The fact that a child has reached 16 years of age, is living independently or is in further education does not alter his/her status under this definition.
The term ‘at-risk adults’ refers to those adults with mental illness, physical or learning disabilities, or other special needs.
Derwent Valley Orienteers is committed to ensuring that everyone, including children and at-risk adults, who participate in orienteering have a positive and enjoyable experience in what can be a challenging environment. Events are organised to maximise safety and minimise all types of risk.
The British Orienteering O-Safe policy describes good practice regarding the safeguarding and welfare of children and at-risk adults within orienteering and orienteering-related activities. All members, clubs and associations have, by joining or affiliating to British Orienteering, agreed to abide by the O-Safe policy.
A summary of the National Guidelines can be read on the British Orienteering website. The Committee asks that everyone in DVO knows about the summary page, and that those with designated roles in the Club familiarise themselves with the relevant sections of the comprehensive O-safe policy document applicable to their role(s) in the Club. Listed below are the key sections in the document. Some affect everyone, while others cover specific areas such as coaching, transporting children, and taking photographs. This policy is designed both to protect children and vulnerable adults from unwanted or inappropriate behaviour by adults, and to protect adults in positions of responsibility from mendacious accusations.
Effective safeguarding should be underpinned by two key principles:
- safeguarding is everyone’s responsibility: for safeguarding to be effective each club and member of British Orienteering should play their full part; and
- a child-centred approach: for children to be supported effectively there should be a clear understanding of the needs and views of children
Key topics covered in document
Working with children and coaching ratio – there must always be two or more adults to supervise and work with any group.
Finding volunteers responsible for positions of trust that involve caring for children – This section gives advice on how to find and appoint coaches or volunteers responsible for caring for children including their training, transport and the supervision of overnight accommodation. It describes when a criminal record check is required.
Using Social Media – if you need to use social media to contact or work with anyone under 18, gain permission from parents/carers, and always copy another colleague, welfare officer or moderator into the message/communication.
Transporting children – Clubs and coaches should encourage parents to make private arrangements to transport their children. A solitary adult is strongly discouraged from transporting a single unrelated child in a vehicle. However common sense plays a role here and leaving a child alone at a drop-off point, for instance after a bus journey, carries alternate hazards.
Photography – please follow the current DVO photographic policy, as outlined in the Members’ Section of the website.
Changing – always change clothing discreetly, especially when parked in urban areas, car parks or other areas frequented by the general public.
Reporting concerns – DVO’s welfare officer Sue Russell – her contact details are given on the inside front cover of Newstrack; please contact her or the club Chair if you have a safeguarding concern.
Formal Policy – In accordance with British Orienteering requirements, a formal club policy on safeguarding is given on the next page.
Responding to a disclosure
If a child informs you directly that (s)he, or another child, is concerned about someone’s behaviour towards them (this is termed disclosure), you should:
Be calm – do not panic and do not allow your shock or distaste to show
- Tell the child that (s)he is not to blame and that (s)he was right to tell
- Take what the person says seriously, recognising the difficulties inherent in interpreting what is said by a child who has a speech impairment and/or differences in language
- Only ask questions to clarify and confirm your concern and to have sufficient information to act – do not ‘investigate’ any further
- Reassure the child but do not make promises of confidentiality which might not be feasible in light of subsequent developments – make no promises and do not agree to keep secrets
- Follow the procedures to report the concern – do not approach the alleged abuser
- Time is of the essence, DO NOT wait, act as a matter of urgency
- Reporting the matter to the Police or Children’s Social Care department should not be delayed by attempts to obtain more information. Wherever possible, referrals telephoned to the Children’s Social Care department must be confirmed in writing within 24 hours. A record must be made of the name and designation of the Children’s Social Care member of staff or Police Officer to whom the concerns were passed, together with the time and date of the call, in case any follow-up is needed. A copy of this information should be sent direct to the British Orienteering Lead Safeguarding Officer.
- Data Protection legislation covers the recording and transfer of all information associated with safeguarding matters. Information passed to Children’s Social Care or the Police must be as helpful as possible, hence the necessity for making a detailed record at the time of the disclosure/concern.
Making an Incident Report
If the incident or allegation is serious you should report it immediately to the police or social care. Ideally the subsequent report should be made utilising the British Orienteering Incident Report Form and should include:
- Details of the child i.e. age/date of birth, address, race, gender and ethnic origin
- Details of the facts of the allegations or any observations
- A description of any visible bruising or other injuries
- The child’s account, if it can be given, of what happened and how any bruising or other injuries occurred
- Witnesses to the incident(s)
- Any times, dates or other relevant information
- A clear distinction between what is fact, opinion or hearsay
- A signature, time and date on the report
- Remember you must not investigate the allegation.
If an allegation is made against you
Any concerns involving the inappropriate behaviour of an adult or child towards a child will be taken seriously and investigated. If you are the person who is the centre of an allegation, the situation will be explained to you and you may be required to cease working with children in orienteering, you will be informed as soon as possible based on advice from the Statutory Agencies. This may result in suspension from activity within orienteering whilst an investigation is being carried out. This is to protect all parties involved and is a normal, non-judgemental, action.
A representative of British Orienteering will follow good practice and tightly defined procedures to ensure that confidentiality is maintained in all circumstances within the small group of people dealing with the allegation.
British Orienteering will assess, on a case-by-case basis, any support needed for the person against whom an allegation has been made. A British Orienteering representative will be available to provide support to an individual where an allegation has been made against them. You will also be directed towards sources of emotional support.
Appendix A: Ethics – Code of Conduct
Good practice should reflect the following principles
Rights – People must:
- respect and support the rights of every individual to take part in orienteering
- help create an environment of enjoyment which is free of fear, discrimination or harassment
- be committed to treating all people fairly and providing equality of opportunity irrespective of age, gender, ability, race, religion, ethnic origin, creed, colour, social status or sexual orientation
- be discreet in the handling of any information about people engaged in orienteering
Relationships – People must:
- not engage in any behaviour which constitutes any form of abuse (physical, sexual or emotional), neglect or bullying
- promote the welfare of participants and, in the case of children, discuss with the child, their parents/carers the potential impact of orienteering on the child
- take action if they have any welfare concerns about any child by following the appropriate procedures
- encourage people to take responsibility for their own development
- communicate fully with people and particularly parent/carers in the case of children, the nature of the orienteering programme and costs involved
Responsibilities (Personal Standards) – People must:
- be fair, considerate and honest in their dealings with everyone
- promote an image of a healthy lifestyle whilst participating or volunteering in orienteering
- display high standards of language and behaviour
- be a positive role model for others
- promote respect for the environment
- follow the guidelines of British Orienteering for orienteering activities
Appendix B: Useful Safeguarding Contacts
Peter Hart, CEO British Orienteering, Lead Safeguarding Officer
British Orienteering Scholes Mill, Old Coach Road Tansley, Nr Matlock DE4 5FY
DVO Club Welfare Officer:
Local Authority Designated Officer (LADO- including out of office hours contact)
NB: in an emergency the Samaritans will hold the LSCB Duty Officer’s contact number
Local Police Child Protection Team; in an emergency contact via 999
Appendix C: Draft Formal Club Policy on Safeguarding Children & At-risk Adults
In accordance with the British Orienteering O-Safe Policy Appendix B, Derwent Valley Orienteers is required to have a formal policy regarding safeguarding issues. as laid out in the Appendix, the Club will act as follows:
- Derwent Valley Orienteers agrees to adopt the up-to-date British Orienteering Policies, Procedures, Rules and Regulations as published on the British Orienteering website.
- All individuals involved in orienteering through Derwent Valley Orienteers, in any capacity, are deemed to have assented to and abide by and adhere to the British Orienteering Policies, Procedures, Rules and Regulations as published on the British Orienteering website.
- Both Derwent Valley Orienteers and its members agree to abide by the final outcome of any disciplinary and appeal proceedings.
Requirement for Members of Affiliated Bodies in the United Kingdom
All members of British Orienteering, constituent associations, associations and clubs including, and without limitation, each and every club and discipline must include the following wording under a ‘Child Welfare’ or ‘Safeguarding Children & At-Risk Adults’ heading within their rules:
“All Members agree to abide by the British Orienteering Safeguarding Policy and Procedures. All individual members are deemed to have read, understood and assented to the British Orienteering Code of Ethics and Conduct (“Code”) and as such recognise and adhere to the principles and responsibilities embodied in the Code.”
All Affiliated Bodies shall ensure that the following wording is incorporated into all membership forms and all forms, contracts and/or terms of engagement regarding the appointment of Instructors/Coaches, Officials and other individuals on a full-time, part-time or voluntary basis:
“I, [name of person] have read and understood the British Orienteering Code of Ethics and Conduct (“Code”) and as such agree to fully recognise and adhere to the principles and responsibilities embodied in the Code.”
Photography Statement for inclusion in appropriate operation documents
Affiliated Bodies will include the following statement in their event delivery plans and requirements:
Derwent Valley Orienteers is committed to providing a safe environment for children under the age of 18 to participate in orienteering activities and events. Essential to this commitment, is to ensure that all necessary steps are taken to protect children from the inappropriate use of images.
Derwent Valley Orienteers will ensure that organisers of all events and activities will include appropriate wording in event literature to remind participants to:
- be respectful of others’ privacy when taking photographs
- not to take inappropriate or intrusive photographs
- to bear in mind British Orienteering’s guidelines on photography
- contact an event organiser or other official if they have concerns regarding inappropriate or intrusive photography (in terms of the way, by whom, or where photography is being undertaken)
- be aware that photographs may be taken at the event, and some may be posted onto public websites. Parents, guardians or carers who have a reason to be sensitive about the children they are responsible for should bear this in mind in their decision to attend the event