Join us in Matlock for our Annual General Meeting
The Club’s 54th AGM will be held at the Church in the Peak Business Centre, Lime Tree Road, Matlock at 7:30pm on Wednesday October 9th. Hot drinks, sandwiches and chips will be available before the meeting (Agenda, left). After the business part of the meeting, John Duckworth and Helen Chiswell will speak about their cycling adventures this summer, as well as their time with other club members at the Swedish O-ringen.
As well as voting in new Committee members, an important issue is Committee streamlining, as outlined.
Proposed DVO committee restructure for approval at AGM
One of the commitments in our 3-year strategy was to review the club’s governance, look at areas where updating may be needed and report back to the club.
We aim to update and streamline the way the club is run, to become more sustainable and efficient – reducing the load on volunteers, cutting down unnecessary travel, and ensuring meetings are structured in the best way to promote open discussion and encourage new ideas and different views.
The present committee, which is responsible for running the club, we feel is too large for efficiency, and its constitution out of line with other comparable clubs. It was set up when we had many more members than now and posts have been added to a total of about 23 (some unfilled), with up to 15 or 16 people attending.
This proposal, approved by the DVO Committee, is to rationalise and reduce its size, first by reducing the number to the constitutional minimum of 11, to be approved at the AGM on 9th October 2024. Over the next year we will review the club’s constitution and work towards presenting amendments to allow for a smaller committee to be approved at the 2025 AGM to manage the club for the future.
We also propose to move away from titles necessarily going with committee membership and towards a more flexible approach with areas of responsibility or members being without portfolio. In addition we’ll keep a clear list of those holding key roles and responsibilities the club needs to have fulfilled, but not necessarily involving committee membership.
The slate we propose to the AGM for approval is as follows, complying with the present DVO constitution:
Seven elected officers (elected annually at the AGM):
- Chair – Jane Kayley-Burgess
- Vice-Chair – Nicky Hart
- Secretary – Simon Brister
- Treasurer – Helen Chiswell
- Captain – Christine Middleton
- Fixtures Chair – Kim Buxton
- Elected Committee Member – Vacant
Sally Calland has offered to stand for election to the Committee Member post. Other nominations are invited to join the Committee.
The AGM is required to elect these six officers and Committee Member each year.
Plus four members appointed by the committee and presented to the AGM annually:
- John Hurley – EMOA representative
- John Duckworth – Development
- Sal Chaffey
- Vacant
In addition, we propose to keep the following roles and responsibilities outside the committee:
- Equipment store – Kim and Russell Buxton
- Newstrack editor – Sal Chaffey
- Publicity – Sal Chaffey
- Permanent courses – currently vacant
- Access coordinator – currently vacant
- Event officials coordinator – Nicky Hart
- Controllers coordinator – Jane KB
- Informal events – Sal Chaffey
- Mapping – Richard Parkin
- Webmaster – John Cooke
- Results – Mike Gardner
- Club development officer (CDO; a paid post) – Chris Millard
- Welfare and safeguarding – Anne Kayley-Burgess
